MED SPA MEMBERSHIP CALCULATOR / FREE PLANNING TOOL

Build a membership that works for your practice.

See what comes in, what it costs to deliver and what you still owe. Try a simple example, then make the numbers yours.

1 Choose what the member gets

No signup needed. Choose the promise you want to test.

Banked creditDues become credit, with member pricing.Example: $149 / month Included treatmentA defined treatment on a schedule.Example: $189 / month Credit + benefitsTreatment credit, plus included extras.Example: $149 + an annual perk Member pricingA fee unlocks discounts. Pay for visits separately.Example: $29 / month access

YOUR FIRST ANSWER · AT FULL USE

See the full money picture ⁠↓

Make it real with treatments and tiersOptional: category discounts, banked units and more than one included benefitSimple averages

A REALISTIC SHAPE, YOUR OWN NUMBERS

What does your membership actually promise?

Start with an editable example, or add your own treatment mix below. These prices and costs illustrate the math. They are not market averages or recommended treatment plans.

Tier name (optional)First payment per memberTotal collected in month one, replacing the normal payment. Blank keeps it unchanged.First month’s dollar creditBank only the amount actually promised. An enrollment charge does not automatically become credit.

Enrollment fee and membership term

Enrollment portion of first paymentAlready included in the first payment above. It is not added again and does not issue wallet credit.Membership termThe model still follows 12 months of scheduled payments; it does not forecast cancellations or collection. Designate the enrollment fee as nonrefundable

What is included on top

A treatment or unit balance is separate from dollar credit. Count it here once.

Replace the single perk with named benefits

See this tier’s results ⁠↓

2 Make it yours

Fictional starting figures. These are examples, not market benchmarks or recommended prices.

Monthly membership feeWhat each member pays, before tax. Paying membersThe same group for all 12 months. Member discountApplied to regular service prices.

Direct cost per $100 of servicesAt regular prices: product, supplies and provider pay. Build my cost estimate ⁠↓

Cost to deliver one included visitProduct + supplies + provider pay. Build my cost estimate ⁠↓

One included visit everyThe price is for your defined treatment, not a universal dose. Monthly service spend per participating memberAt regular prices, before the discount. Excludes the membership fee. Cost to deliver the extra perkYour cost, not its advertised value. One extra perk everyThis is in addition to the wallet credit.

Credit and benefits used%

A 75% base case means members use three quarters of the credit and eligible benefits issued during the year. The rest stays owed.

Compare with higher use %

Help me estimate delivery costBuild it from one representative visit

Use your actual purchasing and pay figures. For a mix of treatments, use a weighted average rather than your cheapest service.

Product costNet of earned purchasing savings. Provider payInclude a cost for your own treatment time. Supplies & other direct costsProcessing and fixed overhead are entered separately. Regular price of that visitBefore any member discount.

Also use this regular visit value for appointment capacity

Applying the breakdown replaces the cost above. See how delivery cost works ⁠↓

Appointment time & capacityCan your team deliver it?

Minutes blocked per visitInclude setup, treatment and turnover. Available hours each monthUse your limiting room or clinician, after other bookings. Regular service value per visitTurns service dollars into estimated visits. Use a weighted average of your service mix. Minutes blocked for the extra perk

Use of the extra perkKeep perk use separate from wallet use

Someone can use the free benefit while leaving their wallet untouched. Test each promise separately.

Perk use in your base casePerk use in your higher case

Payment timing & real costsFees, fixed costs and benefit rules

Payment processingEffective rate, including fixed transaction fees. Monthly program overheadCosts assigned to this program. Do not count provider pay twice. How dues are collectedUpfront billing collects the full year in month one, including any different first payment entered in the treatment builder. First included benefit becomes availableBenefit timing and payment timing are separate. Early access can require working cash with monthly billing.

Ongoing monthly credit equals monthly duesMonthly credit issued per memberUncheck to model a fee portion or bonus credit.

Verified extra contribution per member / monthAdditional purchases, after their own costs and fees. Start at $0. Do not include purchases already modeled above. Your main goalThis changes the interpretation, never the calculation.

3 See the whole promise

12-month plan

30 members · $149 per month · 75% use

YOUR BASE CASE

Your base case · 12-month totals

Money collected

Delivery + payment costsFor benefits used in the base case

Cash left after modeled costsIncludes extra contribution, if entered

Set aside for unused benefitsEstimated future delivery cost

Where the money goes

12 months · all members

After modeled costs and benefit reserve

This is a planning balance, not accounting profit or automatically spendable cash. Taxes, refunds and costs you have not entered remain outside it.

What if members use more?

Compare before committing

Base case and higher-use scenario for 12 months
For your whole group	Base	Higher use

Does the calendar fit?

Edit capacity ⁠↓

Find a fee for your goalAn arithmetic floor using your costs, not a market price recommendation

Target monthly contribution per memberExample goal. After delivery, fees and entered overhead, before other expenses and taxes. Excludes extra purchases.

Follow the cash through the yearIncludes early-treatment timing

Cash after modeled costsCost of benefits still owed

Monthly base-case ledger
Month	Collected	Costs¹	Extra²	Cash to date	Benefit reserve

¹ Delivery, processing and entered overhead. ² Additional contribution after its own costs. Benefit reserve is not subtracted from cash to date.

YOUR PLAN, READY TO DISCUSS

Keep the plan you just built.

Your treatment mix, benefits, year-one costs and next steps in one summary. Include the tier you kept for comparison.

Calculate without an account. Email a private 24-hour copy when you are ready, or keep a local download. Your figures are not shared with vendors.

Open editable plan (.json)

Your inputs

THE PART THAT MAKES THE DIFFERENCE

A discount changes what each dollar has to cover.

Cost the actual promise

A $149 wallet with 10% off services buys about $165.56 of regular-price services. If those services cost $40 per $100 to deliver, full redemption costs about $66.22, before payment fees or overhead.

Use your purchasing reality

For an included treatment, use net product cost after earned discounts and eligible incentives, plus supplies and provider pay. A fictional $397 visit could be $360 product, $30 pay and $7 supplies. Replace each part with your records.

Give the appointment its time

A 15-minute treatment may need a 30-minute slot once setup and turnover are included. Use the room or clinician that actually limits delivery. A financially sound plan still needs available appointments.

CLEAR ASSUMPTIONS

Know what this model can tell you.

A comparison of one stable group over 12 months. An entered enrollment fee is part of the first payment and adds no wallet credit; a nonrefundable designation records your proposed term, not a legal determination. Every member pays as scheduled. Figures are estimates in US dollars, before tax. The defaults illustrate the method; they do not predict your results.

Read the complete membership-design guide ⁠→

How cash, costs and obligations are separated

Cash left = dues + modeled service payments + verified extra contribution − processing fees − costs of completed services − entered overhead. Credit outstanding is its face value. The benefit reserve estimates what unused credit and earned treatments would cost to deliver, using the same cost assumptions. It is not the amount you would necessarily owe as a cash refund.

Unredeemed benefits never expire in this model. We do not count them as extra profit. The reserve covers benefits earned in these 12 months, not all future membership obligations. This is not a revenue-recognition or legal assessment.

How visits and capacity are estimated

With a treatment mix, wallet spending is split by dollar share and divided by each service’s member price. Each category supplies its own delivery cost and visit time. The simple mode instead uses credit redeemed ÷ (1 − discount) to find equivalent regular service value. Divide that value by the average regular-price visit value to estimate visits. Included benefits follow the selected 1-, 3-, 6- or 12-month schedule. The use percentage applies to eligible benefits; credit-plus-perk plans let you set perk use separately. Named included benefits can bank as treatments or product units, on independent earning and redemption schedules. Expected totals may include fractional visit-equivalents.

The same cohort starts in month one. Included visits can therefore cluster in the same months. Peak capacity is a scheduling stress case, not a forecast for a staggered membership base. The full-use check covers benefits issued on schedule. Catch-up bookings using older unused benefits may require additional capacity. No patient treatment interval or dose is recommended.

What to add before a real launch

Replace examples with your service mix, purchasing records, staffing costs and available capacity. This model does not simulate new signups, churn, payment failures, refunds, price-driven changes in demand, clinical eligibility or taxes. Upfront dues improve timing but can create refund exposure. Model those separately before launch.

Additional contribution should be genuinely incremental. If a member would have bought the same treatment at regular price, the membership may reduce what you earn. Compare that alternative as well.

BUILD THE OFFER, TOO

Make the numbers part of a plan people understand.

Use the guide to connect your price to benefits, member expectations, staff conversations and a practical launch.

Build my membership offer ⁠→